Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act of 1974 (FERPA) guarantees students certain rights with regard to educational records. FERPA applies to any higher education institutions receiving federal funds administered by the Department of Education (DOE).
FERPA affords students certain rights with respect to their educational records. Students have a right to:
- be informed about their educational records;
- inspect their educational records;
- request an amendment to their educational records;
- challenge the accuracy of their educational records;
- prevent unauthorized disclosure of their educational records;
- complain to the Department of Education about violation of FERPA; and
- waive these rights in writing.
Students are individuals who are or have been enrolled in credit classes at BSC. FERPA does not apply to records of applicants for admission, who are denied acceptance and do not enroll in classes.
Public Directory Information
Under FERPA, some information in a student’s record is considered public (directory information) and may be released without the student’s permission. This information includes:
- Student Name
- Hometown (City, State)
- Campus email address
- Height, weight and photos of athletic team members
- Major field of study (all declared majors)
- Minor field of study
- Class level
- Dates of attendance
- Enrollment status (withdrawn, less than half-time, half-time, 3/4 time, full-time)
- Names of previous institutions attended
- Participation in officially recognized activities and sports
- Honors/awards received
- Degree(s) earned
- Date degree(s) earned
- Photographic & video recordings of students in public or non-classroom settings. (Photographs or video from classrooms or class-related activities are not directory information.)
BSC receives many inquiries for directory information from a variety of sources including, but not limited to, prospective employers, other colleges and universities, graduate schools, licensing agencies, government agencies, news media, parents, friends, and relatives.
Students can restrict release of any or all of their directory information by submitting a Restrict Directory Information form to the Academic Records Office by the tenth day of the term. Please consider carefully the consequences of your decision to withhold release of directory information. Once you inform BSC not to release this information, future requests from non-college persons or organizations will be refused.
BSC has no responsibility to contact students for subsequent permission to release directory information after it is restricted. BSC will honor student requests to withhold directory information until the student specifically and officially requests to lift these restrictions by submitting a Remove Restriction of Directory Information form to the Academic Records Office.
Educational records are those records which are directly related to a student and maintained by this institution or by a party acting for this institution. These records include any information from which students can be individually identified, and have not been previously defined as public directory information.
These records are on file in appropriate BSC offices and are accessible only to school officials having legitimate educational interests as defined in Public Law 93-380. A school official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent). A school official has legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the college discloses education records without consent to officials of another North Dakota University System (NDUS) school in which a student seeks or intends to enroll.
Information contained in academic records will not be otherwise released without written consent from the student. For academic records purposes, the college assumes that all students are independent. Parents of dependent students must establish a student’s dependency (Internal Revenue Code of 1954, Section 152), as a first step in gaining access to a student’s educational records.