Administrative Assistant

Program Description

Bismarck State College offers students training in administrative support staff positions for a wide variety of one- and two-year programs. All students work with the latest computer technology and learn a variety of software applications. In addition to classroom study, students gain on-the-job experience through a cooperative education/internship program.

The Administrative Assistant - General program is available 100% online as well as on campus.

Preparation

Students should enjoy working with software applications, be detail-oriented and like working in an office environment. They also should be good at spelling, grammar, punctuation, and written and oral communication skills. Employers also look for customer service and interpersonal skills. High school students should study business and technology courses and English composition.

Program Requirements

Students who successfully complete a two-year program earn an Associate in Applied Science degree. Those who successfully complete a one-year program earn a Program Certificate. Microsoft Office Specialist (MOS) exams offer students the opportunity to earn industry certifications.

Students entering these programs should have basic keyboarding skills or enroll in BOTE 102 – Keyboarding I. The program requires students have access to Microsoft Office Suite, which includes Word, Excel, Access and PowerPoint.

Career Opportunities

Administrative support staff represents one of the largest occupational groups in the United States. Secretaries and administrative assistants are employed in every type of organization. Most are in service-providing industries ranging from education and health care to government and retail. Others work in corporate settings. Demand is forecast to exceed supply for many years. Support staff positions can often serve as stepping-stones to management for those interested in advancement.

ADMINISTRATIVE ASSISTANT – GENERAL
Associate in Applied Science Degree

This curriculum is designed to qualify graduates for work in most business offices. The Administrative Assistant/General program is available 100% online as well as on campus.

ADMINISTRATIVE ASSISTANT – GENERAL
Program Certificate

This curriculum, available on campus and online, is designed for students interested in becoming an administrative assistant. Students must complete 30 credit hours from the Program Certificate degree plan. These courses may be applied toward an Associate in Applied Science degree.

ADMINISTRATIVE ASSISTANT – LEGAL
Associate in Applied Science Degree

This curriculum is designed for students interested in obtaining legal administrative support staff positions in offices related to the practice of law, such as private attorneys’ offices, corporate legal departments, government, banks, insurance companies and real estate offices.

ADMINISTRATIVE ASSISTANT – MEDICAL
Associate in Applied Science Degree

This curriculum centers on preparing students for work in offices related to the practice of medicine, such as clinics, hospitals, private doctors’ offices and other medical-based facilities.

Contact

Vickie Volk • Tech Center 132B
701-224-5505
Vickie.Volk@bismarckstate.edu

BOTE 102. Keyboarding I

Credits: 3
Typically Offered: SPRING
Learning the alphanumeric keyboard on the personal computer with emphasis on skill building, letters, reports and tabulation.

BOTE 108. Business Mathematics

Credits: 3
Typically Offered: FALLSPR
Review of fundamental processes and their application to business. Among topics studied are percentages, commissions, inventories, payrolls, taxes, interest, insurance, stocks and bonds.

BOTE 113. Elementary Anatomy and Physiology

Credits: 2
Typically Offered: ONDEMAND
This is a first semester course and a concise course designed for medical administrative assistants and others who will not go into the biological sciences. Emphasis will be placed on a broad basic knowledge of the skin, bones, muscles, and nerves and the development of a vocabulary of common anatomical terms.

BOTE 114. Elementary Anatomy and Physiology

Credits: 2
Prerequisite: BOTE 113.
Typically Offered: ONDEMAND
This is a second semester course designed for medical administrative assistants and others who will not go into the biological sciences. Emphasis will be placed on a broad basic knowledge of the special senses, the heart, respiration, digestion, and reproductive systems. Students will develop a vocabulary of common anatomical terms.

BOTE 121. Business English

Credits: 3
Typically Offered: FALL
Business English grammar fundamentals which assist the college students in fulfilling a prerequisite for successful communication: a high degree of skill pertaining to the principles of grammar, usage, and basic sentence structure.

BOTE 122. Business English

Credits: 3
Prerequisite: BOTE 121.
Typically Offered: SPRING
A course in business English pertaining to a high degree of skill in sentence structure, punctuation, number style, spelling, word division, word usage, proofreading and editing. This theory is applied in transcribing business letters and memos by using the transcribing machine.

BOTE 152. Keyboarding II

Credits: 3
Prerequisite: Ability to key with proper technique 40+ words per minute.
Typically Offered: FALLSPR
This course uses the personal computer with selected software on concentrated drills to increase speed and accuracy. Students will also prepare letters, memos, reports, tabulations, as well as special problems.

BOTE 171. Medical Terminology

Credits: 3
Typically Offered: FALLSPR
This course is a study of prefixes, suffixes, and root words of medical terms and their meaning, spelling and pronunciation. Designed for medical administrative assistants and related areas.

BOTE 172. Medical Terminology

Credits: 3
Prerequisite: BOTE 171 or departmental approval.
Typically Offered: SPRING
A review of medical vocabulary, this course also covers aspects of pathology, surgical operations, and diagnostic and therapeutic procedures, with a greater comprehension of human anatomy and physiology. The course also covers medical abbreviations and the principal terms used in pharmacology and radiology.

BOTE 192. Experimental Course

Credits: 1-3
Typically Offered: ONDEMAND
An experimental course is one that is being tested to determine its suitability for inclusion in the course catalog. Testing may continue for two semesters, after which the course should be discontinued or approved through the established college procedures, assigned a permanent course number and title, and included in the master catalog.

BOTE 194. Independent Study

Credits: 1-3
Typically Offered: ONDEMAND
An independent study course is one designed jointly by the student and faculty member to address an advanced topic of particular interest to the student and in the instructor's field of expertise. The course, when developed, must be approved by the department chair as being relevant to the discipline and of sufficient rigor for the credits to be awarded.

BOTE 195. Service Learning

Credits: 1
Repeat Status: Repeatable up to 6.00 credits.
Typically Offered: ONDEMAND
Designed to increase off-campus community involvement and awareness of civic responsibility, Service Learning gives students the opportunity to earn up to six semester hours of college credit while pursuing volunteer activities that have positive impact in the community. Some examples of activities that may serve as vehicles for Service Learning include: volunteer work at non-profit organizations (e.g., Kiwanis, Lions, etc.); serving as unpaid interns in local and state government; and organizing and participating in activities that are beneficial to the community as a whole (e.g. spring clean-up drives, neighborhood watch programs, meals-on-wheels, etc.). Students interested in Service Learning should discuss options with their academic advisors and/or faculty in areas related to the proposed activity.

BOTE 196. Study Tour

Credits: 1-3
Typically Offered: ONDEMAND
Study Tour courses provide students with unique learning opportunities in locations, either foreign or domestic. These learning opportunities should be directly related to the academic field of study under which credits are to be awarded. Some students may not qualify for study tours if their travel abroad is restricted for legal reasons.

BOTE 197. Cooperative Education/Internship

Credits: 1-3
Repeat Status: Repeatable up to 12.00 credits.
Typically Offered: ONDEMAND
Cooperative education and internships provide students with real-world experience in business and industry as they explore careers or gain experience in chosen fields of study. The work experiences must be directly related to the discipline under which the credits are to be awarded.

BOTE 199. Special Topics

Credits: 1-3
Typically Offered: ONDEMAND
Special topics courses are developed by the faculty member to take advantage of unique learning opportunities that either are not repeatable (such as a presidential election) or address advanced topics not normally covered in the curriculum. Topics covered must be directly related to the discipline under which credits are to be awarded.

BOTE 209. Office Management

Credits: 3
Typically Offered: FALL
Introduction to office management concepts and technology, with emphasis on critical thinking, creative problem solving, professional development, leadership, teamwork, and other soft skills.

BOTE 210. Business Communications

Credits: 3
Typically Offered: FALLSPR
A creative business letter-writing course with emphasis on vocabulary and review of grammar combined with computer skills to produce clear, concise, correct, courteous and complete business letters. Report writing, team presentation, and oral communication included.

BOTE 222. Medical Transcription I

Credits: 3
Typically Offered: FALL
First semester course. Arrangement of professional charts, medical records, history sheets, and laboratory reports dictated by a professional dictator and covering physicals, radiology, operations, pathology, and autopsies.

BOTE 251. Legal Transcription

Credits: 2
Typically Offered: SPRING
Development of the administrative assistant's skills in the area of legal transcription. Students gain understanding of letters, legal documents, and forms used in the legal office. Students learn how to plan and organize legal forms and documents used in the litigation process.

BOTE 253. Legal Office Procedures

Credits: 3
Typically Offered: FALL
This course familiarizes students with law office setup, ethics, mailing procedures, law office dockets, and communication skills. Emphasis on terminology and spelling. Emphasis will also be placed on law office procedures and the legal administrative assistant's responsibility to employers and clients.

BOTE 292. Experimental Course

Credits: 1-3
Typically Offered: ONDEMAND
An experimental course is one that is being tested to determine its suitability for inclusion in the course catalog. Testing may continue for two semesters, after which the course should be discontinued or approved through the established college procedures, assigned a permanent course number and title, and included in the master catalog.

BOTE 294. Independent Study

Credits: 1-3
Typically Offered: ONDEMAND
An independent study course is one designed jointly by the student and faculty member to address an advanced topic of particular interest to the student and in the instructor's field of expertise. The course, when developed, must be approved by the department chair as being relevant to the discipline and of sufficient rigor for the credits to be awarded.

BOTE 296. Study Tour

Credits: 1-3
Typically Offered: ONDEMAND
Study Tour courses provide students with unique learning opportunities in locations, either foreign or domestic. These learning opportunities should be directly related to the academic field of study under which credits are to be awarded. Some students may not qualify for study tours if their travel abroad is restricted for legal reasons.

BOTE 297. Cooperative Education/Internship

Credits: 1-3
Repeat Status: Repeatable up to 12.00 credits.
Typically Offered: ONDEMAND
Cooperative education and internships provide students with real-world experience in business and industry as they explore careers or gain experience in chosen fields of study. The work experiences must be directly related to the discipline under which the credits are to be awarded.

BOTE 299. Special Topics

Credits: 1-3
Typically Offered: ONDEMAND
Special topics courses are developed by the faculty member to take advantage of unique learning opportunities that either are not repeatable (such as a presidential election) or address advanced topics not normally covered in the curriculum. Topics covered must be directly related to the discipline under which credits are to be awarded.